Contracts Assistant Apprentice

• Location: London (London Bridge)
• Contract type: Fixed Term
• Salary: £21,000 per annum
• Hours: 35 hrs per week
• Job reference: 28.25

Are you organised, detail-oriented, and eager to start a career in publishing? Scholastic Children’s Books has an exciting opportunity for a Contracts Assistant Apprentice.

Scholastic is the world’s largest publisher and distributer of children’s books and is home to best-selling authors and illustrators such as Suzanne Collins, Liz Pichon, Julia Donaldson, Axel Scheffler, and Phillip Pullman; as well as market leading brands including Dog Man and Horrible Histories.

We are looking for a proactive Contracts Assistant Apprentice to support our Contracts, Licensing, Rights and Publishing teams.

This is a fantastic opportunity to gain hands-on experience while working towards a recognised qualification in Publishing. (Level 4 Publishing Professional Apprenticeship programme via LDN Apprenticeships).

Key Responsibilities:
 Liaise with the Design team to confirm font and photo library licence coverage.
 Purchase and renew licences as required.
 Maintain a central library of licences and ensure coverage across formats, territories, and users.
 Track font usage across titles and ensure correct licensing for reprints and eBooks.
 Liaise with Associate Companies to confirm licensing for externally prepared titles.
 Support the Head of Licensing and Non-Fiction and Contracts Manager with contract administration.
 Process approved contracts for digital signature.
 Maintain logs and filing systems (digital and paper).
 Liaise with Accounts and Rights teams regarding payments, royalties, and reversion terms.
 Notify relevant teams of sell-off periods and reversion updates.
 Upload signed contracts and royalty statements to internal systems.
 Maintain contract databases and chase outstanding payments.
 Liaise with Rights team on reversions and contributor copies.
 Send finished copies to contributors and agents.

It is essential that you have strong organisation and time-management skills, excellent communication skills, both oral and written and a keen eye for detail. You will have a flexible, proactive attitude to your work and the ability to demonstrate solid problem-solving skills.

If you would like to apply, please send your CV and covering letter to vacancies@scholastic.co.uk quoting reference number 28.25 when applying.

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